Using Staff OneNote

As we move into our third full term of using OneNote things have evolved.

When we started on our OneNote journey the staff version wasn’t available so I made 5 separate planning OneNotes that were then shared by teaching staff.

This worked perfectly well. It did take time to set up each NoteBook and make sure everyone had all the correct sections.

Moving to one shared file feels like the right thing to do – there were lots of sections that I had duplicated in each individual OneNote – this should avoid the need to do this.

Initially I set up a staff OneNote using the template but I soon realised that it wouldn’t actually work for our purposes.

I wanted all teaching staff to be able to see and contribute to all areas. I played around behind the scenes trying to change the settings but I couldn’t get it to do what I wanted.

Going back to the drawing board I created a new Staff OneNote – this time I added all teaching staff as co-owners rather than staff members.

This meant that there were no private areas and I could then set it up as I wanted.

The ability to password protect tabs means that staff are still able to have pages which contain confidential information

.Screen Shot 2016-04-06 at 21.25.52

I removed the ‘collaboration area’ as technically the idea is that the whole NoteBook is collaborative.


When you open it we have the welcome page which contains an index and links to each planning section

Screen Shot 2016-04-06 at 21.23.47The virtual notice board has a page for each teacher and a whole staff page – a useful place to share things that don’t warrant an email but need saying.

It’s good to see that during the holiday people have already started using this feature.

The content library is filling up nicely – policy documents, collective worship resources, planning overviews, national curriculum documents and information.

To stop it becoming too cluttered I’ve added a new section group and put subjects into that. A place where people can share resources and schemes of work.

Then, sitting alongside the content library we have an admin section and class planning.

Screen Shot 2016-04-06 at 21.20.45.png


How will this improve our systems?

  • Staff who teach in more than one Class don’t need to ‘notebook-hop’
  • The noticeboard should streamline communication
  • There is no longer a need to copy sections into multiple notebooks
  • Policies and SOW are all in one accessible place



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